How to Create a Cover Letter Template in Microsoft Word
Creating a cover letter template in Microsoft Word can save you time and effort when applying for jobs. A well-crafted cover letter can make a significant difference in the impression you leave on potential employers. In this article, we will guide you through the process of creating a cover letter template in Microsoft Word, ensuring that your application stands out from the competition.
Step 1: Open Microsoft Word
To begin creating your cover letter template, open Microsoft Word on your computer. If you don’t have Word installed, you can use the free online version of Word at office.com.
Step 2: Create a New Document
Once Word is open, click on “File” in the top-left corner of the screen and select “New.” You can choose from various templates, but for a cover letter, it’s best to start with a blank document.
Step 3: Set Up Your Letter Format
Before you start writing your cover letter, it’s essential to set up the letter format. Here’s how to do it:
1. Click on the “Layout” tab in the ribbon at the top of the screen.
2. In the “Page Setup” group, click on ” Margins.” Choose “Normal” or adjust the margins to your preference.
3. In the same group, click on “Orientation” and select “Portrait” to ensure your letter is formatted vertically.
4. Click on “Size” and select “Letter” to set the document size to the standard letter size.
Step 4: Add a Header
Headers are useful for including your contact information and the date. Here’s how to add a header:
1. Click on the “Insert” tab in the ribbon.
2. In the “Header & Footer” group, click on “Header.”
3. Select “Blank” to create a new header.
4. In the header, type your contact information, such as your name, address, phone number, and email address.
5. Click on the “Close Header and Footer” button when you’re done.
Step 5: Write Your Cover Letter
Now it’s time to write your cover letter. Here’s a basic structure to follow:
1. Opening: Start with a greeting, addressing the letter to the hiring manager or a specific person.
2. Introduction: Briefly introduce yourself and state the position you’re applying for.
3. Body: Discuss your relevant experience, skills, and accomplishments that make you a good fit for the job.
4. Closing: Thank the reader for their time and express your interest in the position.
Step 6: Save Your Template
Once you’ve written your cover letter, it’s essential to save it as a template for future use. Here’s how to do it:
1. Click on “File” in the top-left corner of the screen.
2. Select “Save As.”
3. Choose a location on your computer to save the template.
4. In the “File name” field, type “Cover Letter Template.”
5. In the “Save as type” dropdown menu, select “Word Template (.dotx).”
6. Click “Save.”
Step 7: Customize Your Template
Now that you have your cover letter template saved, you can customize it for each job application. Simply open the template, update the contact information, and fill in the body of the letter with the relevant details for each job.
By following these steps, you’ll have a professional cover letter template in Microsoft Word that you can use to apply for jobs with ease. Remember to proofread your cover letter and ensure it’s tailored to each job you apply for to make the best impression on potential employers.
