How to Format a Notarized Letter
Formatting a notarized letter correctly is crucial to ensure its legality and credibility. A notarized letter is a formal document that requires the signature of a notary public, which adds an official seal of approval. This article will guide you through the essential steps and elements to format a notarized letter effectively.
1. Choose the Right Paper
Start by selecting a high-quality, white or off-white paper that is 8.5 x 11 inches in size. This standard size is commonly used for legal documents and ensures that the letter fits easily into most file folders and mailing envelopes.
2. Include the Date
At the top of the letter, include the date when the letter is being notarized. This date should be written in full, such as “January 15, 2023,” and should be placed on the left side of the page, leaving a margin of about 1 inch from the top.
3. Add the Recipient’s Information
Below the date, include the recipient’s full name and address. This information should be centered on the page, and you can use a font size of 12 or 14 points for clarity. If the recipient is an organization, include the full name of the organization and its address.
4. Write the Salutation
After the recipient’s information, write a formal salutation, such as “Dear [Recipient’s Name],” or “To Whom It May Concern,” followed by a colon. This should be centered on the page, with the same font size as the recipient’s information.
5. Begin the Body of the Letter
Start the body of the letter with a brief introduction, stating the purpose of the letter. For example, “I am writing to request permission for [specific action or request].” Use a font size of 12 or 14 points and keep the text aligned to the left, with a 1-inch margin on both sides of the page.
6. Include a Notarization Certificate
In the body of the letter, include a section for the notarization certificate. This section should be titled “Notarization Certificate” and should be written in bold or underlined. Below the title, include the following information:
– “I, [Your Full Name], do solemnly swear (or affirm) that the contents of this letter are true and correct to the best of my knowledge and belief.”
– “This letter was executed on this [Date] before me, a Notary Public in and for [State], whose commission expires on [Expiry Date].”
– “I certify under penalty of perjury that the foregoing is true and correct.”
– “Given under my hand and notary seal this [Date].”
7. Sign the Letter
Below the notarization certificate, sign the letter in the presence of the notary public. Ensure that your signature is clear and legible, and leave a space for the notary to sign and seal the document.
8. Include Your Contact Information
At the bottom of the letter, include your full name, address, and contact information, such as your phone number and email address. This information should be aligned to the right side of the page, with the same font size as the recipient’s information.
9. Proofread and Finalize
Before submitting the notarized letter, proofread it for any errors or omissions. Ensure that all information is accurate and that the letter is properly formatted. Once you are satisfied with the letter, you can submit it to the intended recipient or use it for its intended purpose.
By following these steps, you can format a notarized letter effectively and ensure its legality and credibility. Remember to consult with a legal professional if you have any questions or concerns regarding the formatting or content of your letter.
