How to Follow Up on a Letter of Recommendation Request
Writing a letter of recommendation is a significant favor that many individuals are asked to perform. Whether it’s for a job application, a scholarship, or a graduate school admission, a well-written recommendation letter can make a substantial difference in the outcome. However, after sending the request, it’s essential to follow up to ensure the letter is completed and submitted on time. In this article, we will discuss how to follow up on a letter of recommendation request effectively.
1. Wait Appropriately
After sending the request, it’s crucial to give the recommender ample time to write the letter. Generally, a waiting period of two to three weeks is appropriate. This time frame allows the recommender to reflect on your experiences and provide a thoughtful and personalized letter.
2. Send a Gentle Reminder
Once the initial waiting period has passed, it’s appropriate to send a gentle reminder. A simple email or message is sufficient. Here’s an example of what you could say:
Dear [Recommender’s Name],
I hope this message finds you well. I wanted to follow up on the letter of recommendation I requested from you. I understand that you have a busy schedule, and I appreciate your time and effort in writing this letter on my behalf. If you have not yet had the chance to write the letter, please let me know, and I will extend the deadline if necessary.
Thank you for your continued support.
Best regards,
[Your Name]
3. Be Respectful and Polite
When following up, it’s essential to maintain a respectful and polite tone. Avoid being pushy or overly aggressive, as this may put unnecessary pressure on the recommender. Remember that they are doing you a favor, and it’s important to show appreciation for their time and effort.
4. Offer Assistance
If the recommender mentions that they need additional information or assistance to write the letter, be willing to help. Provide any necessary documents, such as your resume or a list of your accomplishments, to make the process easier for them.
5. Express Gratitude
Once the letter is completed and submitted, it’s important to express your gratitude to the recommender. Send a thank-you email or message, and consider offering to return the favor in the future.
6. Keep Track of Deadlines
Make sure to keep track of any deadlines associated with the letter of recommendation. This will help you follow up at the appropriate times and ensure that the letter is submitted on time.
In conclusion, following up on a letter of recommendation request is a crucial step in the process. By waiting appropriately, sending gentle reminders, being respectful, offering assistance, expressing gratitude, and keeping track of deadlines, you can ensure that your recommender provides a timely and thoughtful letter. Remember that a well-written recommendation letter can significantly impact your application, so it’s worth the effort to follow up effectively.
