How to Follow Up on a Letter of Recommendation
Writing a letter of recommendation is a significant favor that professors, mentors, or colleagues can offer to a student or professional. However, simply submitting the letter is not enough. It is crucial to follow up appropriately to ensure that the letter reaches its intended destination and has the desired impact. This article provides a step-by-step guide on how to follow up on a letter of recommendation effectively.
1. Confirm the Letter Has Been Sent
The first step in following up on a letter of recommendation is to confirm that it has been sent. You can do this by contacting the person who wrote the letter. Send an email or make a phone call to ask if they have submitted the letter on your behalf. It is always better to be proactive rather than waiting for a response.
2. Provide Necessary Information
When following up, ensure that you provide all the necessary information to the person writing the letter. This includes the deadline for the application, the name of the recipient, and any specific instructions or details that need to be included in the letter. The more information you provide, the easier it will be for the writer to follow through.
3. Offer Assistance
Let the person writing the letter know that you are willing to assist them in any way possible. This could mean providing additional information, proofreading the letter, or answering any questions they may have. By offering your help, you show appreciation for their time and effort.
4. Follow Up Before the Deadline
It is essential to follow up on the letter well before the application deadline. This gives the writer ample time to prepare and submit the letter. Aim to follow up at least two weeks before the deadline to ensure that there is enough time for any unforeseen delays.
5. Send a Thank-You Note
Once the letter has been sent, it is courteous to send a thank-you note to the person who wrote the recommendation. This gesture shows your appreciation for their time and effort. A simple email or handwritten note will suffice.
6. Monitor the Application Process
After the letter has been sent, it is a good idea to keep an eye on the application process. Check the status of your application online or contact the institution or organization to ensure that everything is proceeding smoothly. If you encounter any issues, follow up with the appropriate person as soon as possible.
7. Stay Professional
Throughout the follow-up process, it is crucial to maintain a professional demeanor. Be polite, respectful, and concise in your communications. Avoid being overly aggressive or pushy, as this may create a negative impression.
By following these steps, you can ensure that your letter of recommendation is submitted on time and has the best chance of making a positive impact on your application. Remember to show appreciation for the writer’s time and effort, and stay proactive throughout the process.
