How to Follow Up on a Letter of Recommendation
Following up on a letter of recommendation is an essential step in the application process, as it helps ensure that your recommender submits the letter on time and highlights your strengths to the admissions committee. Here are some tips on how to follow up effectively:
1. Timing is crucial
It’s important to follow up at the right time. Ideally, you should send a reminder to your recommender about two weeks before the deadline. This gives them enough time to complete the letter without feeling rushed. However, if the deadline is approaching, it’s better to send a follow-up sooner rather than later.
2. Be polite and professional
When you reach out to your recommender, maintain a polite and professional tone. Begin by expressing your gratitude for their time and assistance in writing the letter. This sets a positive tone for the rest of your communication.
3. Provide a deadline
Be clear about the deadline for the letter of recommendation. Include both the application deadline and the recommender’s deadline if it’s different. This helps your recommender stay organized and ensures that the letter is submitted on time.
4. Offer assistance
Let your recommender know that you are available to answer any questions or provide additional information they may need. This shows that you are proactive and willing to help, which can make the process smoother for them.
5. Follow up with a phone call or in-person meeting
In some cases, it may be appropriate to follow up with a phone call or in-person meeting. This can be especially useful if you have a good relationship with your recommender or if there are any concerns about the letter’s progress. However, always be mindful of your recommender’s time and preferences.
6. Send a thank-you note
Once the letter has been submitted, send a thank-you note to your recommender. This is a kind gesture that acknowledges their hard work and reinforces your appreciation for their support.
By following these tips, you can help ensure that your letter of recommendation is submitted on time and effectively highlights your qualifications. Remember to be polite, professional, and proactive throughout the process.
