How do you get a copy of an EIN letter? An Employer Identification Number (EIN) is a crucial identifier for businesses in the United States. It is issued by the Internal Revenue Service (IRS) and is used for tax purposes, as well as for opening bank accounts and applying for business licenses. Whether you have lost your EIN letter or simply need a duplicate, this article will guide you through the process of obtaining a copy.
Firstly, it is essential to understand that an EIN letter is not the same as the EIN itself. The EIN is a unique nine-digit number assigned to your business, while the EIN letter is the official document that confirms the assignment of the number. If you need to obtain a copy of the EIN letter, there are several methods you can follow.
1. IRS Online Services: One of the most convenient ways to get a copy of your EIN letter is through the IRS Online Services. By visiting the IRS website and signing up for an account, you can access your EIN letter instantly. To do this, go to the “Get an EIN Online” section, and follow the prompts to retrieve your EIN letter. This method is fast, secure, and free.
2. Phone the IRS: If you prefer a more personal approach, you can call the IRS at 1-800-829-4933 to request a copy of your EIN letter. When you call, be prepared to provide your business’s legal name, address, and the EIN itself. The IRS representative will verify your identity and then provide you with a copy of the letter. This method can take a few days to a week to receive the document.
3. Request by Mail: If you do not have access to the internet or prefer not to use the phone, you can request a copy of your EIN letter by mail. To do this, download and fill out Form SS-4, which is available on the IRS website. Once completed, mail the form to the IRS address provided on the form. Allow at least four to six weeks for the process to be completed.
4. Visit a Local IRS Office: As a last resort, you can visit your local IRS office and request a copy of your EIN letter in person. When you arrive, you will need to present a valid photo ID and provide your business’s information. The IRS representative will issue you a copy of the letter on the spot.
In conclusion, obtaining a copy of an EIN letter is a straightforward process. By utilizing the IRS Online Services, calling the IRS, requesting by mail, or visiting a local IRS office, you can quickly retrieve a duplicate of your EIN letter. Ensure that you have the necessary information and follow the instructions provided by the IRS to obtain your document without any complications.
